Archiving & Purging
Over a period of time, a large amount of historical data can accumulate within your ProfiitPlus/Alchemii database. Whilst the system is designed to efficiently handle very large numbers of transactions, some significant performance improvements in day-to-day processing can be achieved by archiving or purging unused data.
Certain data, such as financial movement and sales transactions, is very valuable for reporting on, learning from and benchmarking against for several years after its creation. But there are a lot of other examples of data that quickly diminishes in value as time passes, and in some cases may lay completely dormant for many years.
As an example, a record of completed Purchase Orders is useful to have for some time after each P/O is filled, but eventually this data becomes redundant and for most businesses is of little use after a couple of years.
The following Archiving & Purging options can be located in Administration | System | Archiving and Purging
To learn more about these processes, follow the link below to the Foresiight Support Centre and login with your credentials, or request a username and password. Performing an Archive or a Purge can be quite daunting the first time (and even the tenth time!). This in-depth User Guide will explain each of the steps in detail.
If you don’t feel comfortable enough to undertake this on your own, a Foresiight consultant can perform these tasks on your behalf or work through the process with you at our standard hourly consultancy rate. We also offer the option of doing this after hours, when your users are out of the system.
To book an Archiving and Purging session or find out more, email Foresiight today at solutions@foresiight.com.au or call us on (07) 3356 2772.